Tag: PMTA

  • Strongly Recommend

    During a recent PMTA seminar/webinar, industry experts say submitting a PMTA will seem overwhelming, but it’s not impossible.

    By Timothy S. Donahue

    It’s going to be a challenge to get it in on time. It’s going to be even more challenging to get electronic nicotine-delivery system (ENDS) products approved. During a Vapor Voice and TMA joint seminar/webinar held in August, “Finding Direction: Navigating the PMTAs,” in Richmond, Virginia, USA, industry experts discussed the challenges and possible solutions to submitting premarket tobacco product applications (PMTA) to the U.S. Food and Drug Administration (FDA).

    Companies will need guidance, according to the panel of eight experts representing the legal, clinical, scientific, nicotine and hardware industries. “You can expect to always be seeking the advice of experts,” a panelist said. “They will provide you options, but ultimately the company will have to make the decisions.” The experts recognized that, currently, there is still a level of uncertainty in the industry on whether any products will be approved. The panel reminded the audience that while the FDA guidance is just a suggestion, the protocols laid out are strongly recommended, and the FDA does not charge a fee for submitting a PMTA.

    The process can get overwhelming, they agreed. “However, ultimately, what the FDA wants you to do is to demonstrate that you know your ENDS products,” one panelist suggested. “Your goal is to be able to show that you know and understand what you are selling/producing and that you will always be able to provide further information about your product.” The experts also stated that companies should have a dedicated team or individual in charge of the PMTA process. “You are not going to be successful if you have a part-time person doing this,” one speaker noted.

    One of the first issues discussed was the standard set forth by the FDA’s final guidance for vapor and e-cigarette products and the requirement that ENDS must be “appropriate for the protection of public health.” This is under the “Public Health Considerations for ENDS Products” section of the final guidance. Companies must be able to demonstrate that their products are no riskier than the products currently on the market. Companies submitting PMTAs must consider the impact of their product on both users and nonusers, according to the panel. “The most sensitive issue facing vapor products is probably youth use,” a speaker said. “This will be a challenge in light of the recent uptick in youth use.”

    Whenever a company is working with the FDA, it is advisable to attempt to look at things from the FDA’s perspective. Many speakers had firsthand experience working with the FDA and agreed this is a viable outlook. “There is the potential for nonusers to use vapor products,” a speaker said. “This can be a difficult thing to overcome …. I think, for the FDA, you must put forward a case that the product is directed toward current smokers and not nonsmokers.”

    The statute is extremely broadly worded, an expert noted, adding that it would have been beneficial if the agency issued regulations around the regulatory review process, and even though it said it would, it has not. It’s also important to remember that regulations would be binding while the guidance just offers suggestions, albeit highly recommended suggestions. “It certainly represents what the agency thinks,” a speaker said. “There have been two products to gain FDA approval, but no vapor products have yet to be approved. However, looking at the PMTAs for General snus and IQOS, a heat-not-burn device, will give the vapor industry clues about what the FDA expects in a PMTA submission.”

    CONSIDERING THE CONTENT

    The second section of the seminar/webinar centered on science. The scientific data a company submits must be solid. “The FDA is not going to be looking for an opinion; the FDA wants data to prove [any statements] about your products,” a speaker explained.

    The panel also agreed that studies must be conducted in a valid manner that is generally accepted by the scientific community. The scientific evidence must be based on a unified standard—a methodology that everyone can adopt. It was also recommended to consult the FDA for advice. “If there [are] any questions about whether a study would meet the FDA’s expectations, you need to vet them through a meeting with the FDA. The worst that could happen is if you spend a lot of time and money on a study and discover that it doesn’t meet their expectations for whatever reason,” a speaker said. “You may not get a definitive yes or no, but you will get powerful clues as to whether you are on the right track.”

    The experts also said that companies should be submitting data from a comparison product, and that product should be a combustible cigarette. Any applicant would be foolish not to look at comparative products when considering the public health standard, one speaker said. “An applicant needs to look at who they are marketing their product to, who is buying the product and how are they using it,” a speaker explained. “How is your product being used in the real world? What product do you hope to displace? I think those are the most relevant comparators.”

    There are several different types of studies that the FDA will expect. The panel said that it is important to remember that while the FDA allows for a single PMTA that covers multiple products, with a combined cover letter and table of contents, the FDA will consider the information included for each product as separate PMTAs. “It is imperative that you clearly identify what content pertains to each distinct product,” according to the FDA. “For example, [the] FDA considers each ENDS product with a differing flavor variant and/or nicotine strength to be a different product.”

    The experts agreed that it is critical for companies to be honest and forthright in their PMTA submissions to the FDA. In their submissions, companies will have to explain several aspects of their product from company protocols, management and employee training, consumer complaints, product returns and other standards. For example, companies must explain their packaging and how it will influence the product. There must also be shelf life studies, and all packaging must be child resistant. This data can be used for all products, such as e-liquids, that will require a PMTA submission, according to the speakers.

    Some of these studies will be very general. For example, when it comes to required nicotine warning labels, the FDA has laid out what the mandatory warnings are, and companies should have warnings on labeling appropriate for their products. Many of these studies can be bridged, which will help lower costs by using one study across many products, according to the experts. Bridging can also be used within a study across multiple products such as nicotine content (see “All Hands on Deck”). When talking about bridging, “bridging to existing data” and “bridging studies” are two separate concepts, an expert explained after the conference. “These are very different concepts, and both are very important,” he said.

    SUBMITTING WITH CONFIDENCE

    The FDA is careful about not putting itself into a corner, according to one expert. “The FDA is never going to say, ‘You need to do X, Y and Z and you will get a marketing authorization,’” he said. “They will not be so definitive. They will always give themselves wiggle room.” This is another major reason why a company considering submitting a PMTA should seek professional guidance.

    During the final section of the seminar/webinar, the panelists discussed content formatting and any advice they can give companies moving forward. “It helps the relationship with [the] FDA that your PMTA is formatted in a way the FDA is used to,” a speaker said. Another expert said that their company has a guidance document that explains how a document should be put together. “There are a lot of little details …. You want things to be presented consistently so the reader doesn’t get tripped up on locating documents all types of different ways,” the speaker said. “There is a very detailed consideration centered around file naming. It has to be a flat file structure; there can be no folder structure. It is one long list of files from top to bottom.”

    Consistency is also key, according to the panelists. Companies should not use different formats in their submissions. “[Often], the data is there but the FDA can’t find it,” a panelist said. “It is always better if you have a simple system.” Giving the FDA the ability to find the necessary information is critical, and the experts agreed that forcing the FDA to “hunt” for information is only going to complicate the process. “Remember this is an electronic submission,” another panelist noted. “My advice is to do whatever makes the most sense for you because the FDA will likely come back the other way …. There has to be a logical and rational [direction in] how you group your data.”

    Having a strategy is also important, according to the experts. Companies must have a system in place where they can easily pull data and help the FDA with any questions or concerns about a specific section of a PMTA submission, one panelist noted. “If you don’t have a strategy in place, you are already on a risky path,” she said. “It’s time to put your money down and play your cards.” Another panelist explained that it’s all about minimizing risk and increasing the chances of success. “Take your time, and listen to people you trust,” he said. “There is no set-in-stone rule.”

    The PMTA is due May 12, 2020, according to the FDA. The experts agreed that if a company is going to submit a PMTA for an ENDS product, it shouldn’t be a “half-hearted” effort. The entire industry is hampered by this new deadline, including the FDA. “There will be very few companies that will have a ready-to-go-as-intended submission by May,” a speaker explained. “It is the FDA’s view that applications have to be complete on submission. The due date and that statement are at odds with each other.”

    Lastly, companies should remember that they will have to continue to submit data to the FDA even after a PMTA is approved. The FDA requires ongoing data submissions—this is not a once complete and approved, it’s finished process. “There will be additional costs, and once a product is approved … you will have an annual requirement to provide the FDA with more information,” a speaker said. “Those [studies] will go on in perpetuity until the FDA rescinds the order … and don’t forget, if a company doesn’t follow through with FDA expectations and requirements, the PMTA can be taken away.” Nothing in the ENDS industry is guaranteed, especially the approval of a PMTA. Like one speaker reminded the audience, “The rules are heavily skewed in favor of the government.”

    Joyetech advertisement
    VAPOR VOICE AND TMA TEAM UP TO SERVE THE INDUSTRY

    When the District Court of Maryland recently ordered the U.S. Food and Drug Administration (FDA) to move the premarket tobacco product application (PMTA) deadline forward to May 12, 2020, it sent the vapor industry scrambling.

    The new deadline is more than two years ahead of the Aug. 8, 2022 PTMA deadline that was established in 2017 when former FDA Commissioner Scott Gottlieb took over his position—but the burden of compliance is equally daunting.

    Vapor companies must carry out expensive and time-consuming studies to demonstrate that their products are “appropriate for the protection of public health”—a considerable hurdle, especially given that the FDA guidance has at times raised more questions than answers.

    With only nine months remaining, the pressure to get it right is high. Those who fail to meet the FDA’s strict guidelines will have to remove their products from the market and may even be forced out of business.

    To help vapor companies navigate the process, Vapor Voice and TMA organized a one-day workshop in Richmond, Virginia, USA, on Aug. 22. Examining the FDA guidance document chapter by chapter, experts in vapor hardware, clinical testing, data collection and regulation shared their knowledge to help participants make sense of the requirements.

    The respective strengths of Vapor Voice and TMA ensured a productive conference. Catering to distributors, manufacturers, retailers and wholesalers, Vapor Voice is a leading source of information on vapor industry regulation, legislation, product development and science.

    TMA was established in 1915 to provide unbiased information at a time of policy and industry uncertainty and to act as a convener of forums to address pressing issues. Catering exclusively to the tobacco industry at first, the association has in recent years expanded its scope to cover new nicotine products as well.

    TMA’s membership includes manufacturers, retailers, suppliers and service providers.

    Picture of Timothy S. Donahue

    Timothy S. Donahue

  • Black Tuesday

    Black Tuesday

    A Maryland judge has ruled that vapor and e-cigarette manufacturers must submit premarket tobacco product applications by May 2020.

    Things can change quickly in the vapor industry. By Tuesday, May 12, 2020, all manufacturers of the life-saving products must submit premarket tobacco product applications (PMTAs) to the U.S. Food and Drug Administration (FDA) or remove those products from the market. The FDA then has one year to approve or deny those submissions.

    On July 11, Judge Paul Grimm of the U.S. District Court for Maryland ruled in a lawsuit filed by anti-tobacco groups that the regulatory agency had exceeded its authority in allowing electronic nicotine-delivery systems (ENDS) to remain on the market until 2022 before companies applied for regulatory approval.

    “Given the uncertainty in the efficacy of e-cigarettes as smoking cessation devices, the overstated effects that a shorter deadline may have on manufacturers, the industry’s recalcitrance, the continued availability of e-cigarettes and their acknowledged appeal to youth, and the clear public health emergency, I find that a deadline is necessary,” Grimm wrote. “I will impose a ten-month deadline for submissions and a one-year deadline for approval as the FDA suggested.”

    Attorneys for the plaintiffs asked the court to rule that applications for marketing orders be filed within 120 days of issuance of the “court’s order, and products for which applications have not been filed within this period shall be subject to FDA enforcement actions.” The plaintiffs also asked that “products for which applications have been timely filed may remain on the market without being subject to FDA enforcement actions for a period not to exceed one year from the date of application while [the] FDA considers the application.”

    The defendants stated that the four-month deadline was not feasible, and Grimm agreed, writing that the “10-month deadline for applications would be more reasonable than the four-month deadline, allowing sufficient time for application submissions that present the information that the FDA needs to assess the e-cigarette products” while not delaying longer than required.

    Grimm ordered the following, which was filed on July 12, 2019:

    • The FDA shall require that, for new tobacco products on the market as of the Aug. 8, 2016 effective date of the deeming rule (“new products”), applications for marketing orders must be filed within 10 months of the date of this memorandum opinion and order.
    • New products for which applications have not been filed within this period shall be subject to FDA enforcement actions in the FDA’s discretion.
    • New products for which applications have been timely filed may remain on the market without being subject to FDA enforcement actions for a period not to exceed one year from the date of application while the FDA considers the application.
    • The FDA shall have the ability to exempt new products from filing requirements for good cause on a case-by-case basis.

    Companies are claiming that the shear cost of the PMTA will force numerous businesses to close (see “All Hands on Deck”). Some companies have estimated a single PMTA to cost millions of dollars, if not tens of millions of dollars. The FDA estimates that a PMTA should cost companies somewhere “in the low to mid hundreds of thousands of dollars (around $117,000 to around $466,000)—not in the millions of dollars described by some others.”

    The agency also states that over time, as manufacturers become more experienced and relevant research develops, “the FDA expects many efficiencies to lower the average costs of premarket review. For example, we expect that manufacturers’ costs will be dramatically lowered by the bundling of applications for similar products, by reliance on tobacco product master files and by [the] bridging of data from one product to another.”

  • Beyond the Event Horizon

    Beyond the Event Horizon

    To better understand the U.S. premarket tobacco product application process, turn to astrophysics.

    By George Gay

    Like many people, I was fascinated earlier this year to see the first-ever image indicating the presence of a black hole—one in the Messier 87 galaxy, 55 million light years from Earth. Since it is not possible to “see” a black hole, the image was of its event horizon where all known physical laws collapse and where stuff pops into and out of reality. One of the most illuminating comments I read about the image was provided by The Guardian’s science correspondent, Hannah Devlin, who wrote, “At the event horizon, light is bent in a perfect loop around the black hole, meaning if you stood there, you would be able to see the back of your own head.”

    Obtaining the image required a huge effort, but I wonder if the scientists involved didn’t miss a trick. Couldn’t they have looked closer to home if they wanted to study a region where stuff pops into and out of reality? During a presentation on the U.S. vapor industry at the electronic nicotine-delivery systems (ENDS) conference in London, U.K., in June, I definitely formed the idea that timelines were dropping into and out of reality across some sort of event horizon, and, by the end of it, I’m sure that I got at least a glimpse of the back of my own head. This sense of confusion wasn’t caused by the presentation, which was good, but by the time warping effects of the U.S. Food and Drug Administration’s (FDA) shuffling of deadlines for the submission of premarket tobacco product applications (PMTAs) by ENDS product manufacturers, largely in response to external pressures.

    At the time of the presentation, the deadline issue was before the District Court in Maryland, but, on July 11, that court ordered the FDA to require that manufacturers of ENDS products (and certain other products) file PMTAs within 10 months of the order (by May 12, 2020) for any products placed on the market on or before Aug. 8, 2016, the date after which no new products have been allowed to launch without a PMTA but after which many have, presumably because we have been operating on that event horizon.

    The story behind the court case and the order is beyond the scope of this piece, but the situation, as it stands, seems to be that because of the enormous costs—millions of dollars per product variant, as I understand it—involved in submitting PMTAs, the time necessary to do so and the limited time available to do so, the U.S. market for ENDS products could be reduced in fairly short order to IQOS (the only ENDS product—officially a cigarette, I believe, as far as the FDA is concerned but one characterized as a legally undefined noncombustible cigarette—to have been granted a PMTA), devices supplied by companies willing to run the gauntlet of the law until such time as they are closed down, and, eventually, a handful of yet-to-be-launched products belonging to companies with bottomless pockets.

    Although the deadline for the submission of PMTAs was once set by the FDA as 2022, and though the granting of PMTAs has proved to be a painfully slow process, in responding to the court order, the FDA seemed not to be too bothered about the task ahead. In a 1,100-word statement (mostly given over to anguished cries about having to protect young people from vaping), acting FDA Commissioner Norman Sharpless’ only suggestions that time might be short appeared when he said the FDA stood ready to accelerate the review of e-cigarettes and other new tobacco products and when he added that manufacturers didn’t need to wait 10 months to act. Of course, some manufacturers will have already made moves toward preparing PMTAs, and the court order allows products to remain on the market for up to a year while the FDA considers those PMTAs. The main reason the FDA is probably not alarmed at the situation, though, is because it knows that the cost of preparing a PMTA is way beyond the reach of most companies.

    REGULATORY GUIDANCE

    Meanwhile, back at the event horizon, the FDA was said to issue policy and regulatory guidance documents in relation to such things as PMTAs that, if I have this correctly, are not binding but are binding, though not necessarily enforced. Another presentation on how to keep products in the U.S. market had it that a guidance document was not legally binding, but complying with it was a really good idea unless you had a brilliant alternative way of staying on the right side of the regulatory issue for which the guidance was issued, which seemed like another way of saying that they were and were not binding. Otherwise, staying in the U.S. market, which was said to offer significant growth opportunities, meant rationalizing your product portfolio, having a plan and an awful lot of spending money, and moving expeditiously. Presumably, even more expeditiously following the court order.

    It is illuminating that while tobacco products—deemed, presumably during a meeting held at some event horizon, to include ENDS—were made the responsibility of the FDA so that their control could be governed by the application of science, that governance seems to have slipped—inevitably, I would suggest—largely into the hands of politicians, nongovernmental organizations, pressure groups and the courts.

    Let’s not forget the parents concerned about the use of ENDS products by young people—part of what conference delegates learned was the “kiddification” of the U.S. The conference was told that pressure by parents was causing some head teachers to close school bathrooms, presumably to prevent the youngsters from using such facilities for vaping.

    My goodness. Once you learn about such alternative realities, you know you’re looking at the back of your own head. I mean, where are these youngsters doing the things that bathrooms are provided for? Holding on will cause more physical damage—on what the FDA would refer to as an individual level—than any amount of vaping, while not holding on and not using the bathroom facilities will lead—on a population level—to a mighty unpleasant and unhygienic state of affairs.

    Meanwhile, on this side of the event horizon, the conference was given a briefing about the activities of the e-cigarette unit of the U.K.’s Medicines and Healthcare products Regulatory Agency, including those necessary to prepare for a post-Brexit U.K. The agency is responsible for operating the national product notification system under the EU’s Tobacco Products Directive (TPD), publishing a list of notified products, operating an adverse reactions system and reviewing safety reports of products in use. In addition, the unit provides systems for intelligence gathering, online market surveillance and product removal in collaboration with e-cigarette stakeholders.

    There are reportedly 39,000 products accepted for U.K. supply and more than 55,000 products notified for the U.K. via the EU Common Entry Gate, an IT tool designed to ensure uniform reporting. The unit has reportedly received 59 adverse reaction (yellow card) reports detailing 170 adverse reactions and 11 referrals relating to the safety and quality of products. In addition, it has received about 100 referrals from enforcement agencies while, in 2018–2019, it disseminated more than 500 intelligence referrals to external agencies. As a result of collaboration with enforcement agencies, more than 700 unnotified product listings have been removed from the online marketplace since December 2018.

    CONVERGENCE OF REGULATIONS

    Looking at the bigger picture, another presentation included a world map that showed where bans are in force on nicotine-containing electronic cigarettes—a map that seemed to indicate that countries of the southern hemisphere are keener on such bans than those of the northern hemisphere. Whether this phenomenon has something to do with the trade winds, I don’t know, but it is no surprise that regulatory burdens in respect of these products are seen as being greater in countries of the southern hemisphere than in those of the northern hemisphere, though in this case, with the inclusion of regulations that stop short of bans, the south/north division is less marked. Apparently, the worldwide trend is away from bans but toward more regulation and more restrictions, with countries around the world gradually becoming more similar in their regulatory approach to ENDS products.

    Of course, the idea that regulations comprise a burden has meaning only if those regulations are unnecessarily restrictive and if they are adhered to by those operating within the marketplace. In the U.S., the law that has banned the launch of new-to-the-market and updated ENDS products without a PMTA since Aug. 8, 2016 seems to have been widely ignored. And in the EU, the TPD provision that limits nicotine-containing e-liquid refills to 10 mL is being circumvented by “short-fills,” which basically provide consumers with a way of mixing their own higher quantity liquids, conveniently and accurately, without busting the ban on the sale of nicotine-containing e-liquids above 10 mL. Apparently, short-fills account for more than half of the sales of refills in the top three EU markets—the U.K., Germany and France—taken together. They can have consequences for taxation in those countries where tax is applied to e-liquids.

    Quite what you make of such a circumvention or of the illicit products launched in the U.S. will be down to your view on law and order. There seemed to be a current of opinion at the conference that because not enough official action was being taken against offenders, the advantage was falling to irresponsible operators. This view is all well and good, and as long as those who hold it abide by all the laws of their countries, they may reasonably pat themselves on the back for being such upstanding citizens. But if, for instance, they regularly drive at speeds that exceed the legal limits and park where they shouldn’t, they are simply hypocrites.

    My view is that while everybody should abide by the law, it has to be expected that some won’t when, for instance, those laws are, in the case of the 10 mL e-liquid limit, simply silly and, in the case of the PMTA requirement, seemingly unnecessarily loaded in favor of one group (big companies) over another (small companies).

    Some regulations are seen as not being burdensome but rather as essential, but those tend to be the kind that help to ensure certain standards are adhered to—that products available to the consumer are of a certain quality. Looked at from one point of view, this is important because the vapor industry is controversial, and it shouldn’t hand its opponents ammunition. The same can be said of the cannabidiol industry, which, as is becoming increasingly common at such events, also got a look-in at the conference. Looked at from another direction, the imposition of inappropriate standards could be anti-competitive and anti-innovative, so it is vital that those involved in deciding on standards are representative of a broad spectrum of interests.

    STANDARDS

    One presentation had it that standards aim to facilitate international trade and protect consumers. It is, of course, important to protect consumers from overly risky products, but what about protecting them from a reduction in innovative products that might be caused by the sort of internationalization that has encouraged huge consolidation in the tobacco industry? You must ask yourself whether the tobacco consumer has been well served in those tobacco markets that have been reduced to the products offered by just a few major manufacturers, all with basically the same outlook. Encouraging international trade in vapor products might be the last thing that is needed. Certainly, it cannot be taken as a given that it is a good thing, and it certainly raises to new heights the importance of getting the balance right of those involved in determining standards.

    Of course, when standards are being developed, an eye must be kept on whether they would be measurable in a meaningful way. Once standards have been agreed on, repeatable methods of measuring whether those standards are being adhered to have to be developed. It was useful that the conference included a presentation on the part that the Cooperation Centre for Scientific Research Relative to Tobacco (Coresta) is playing in this field, which apparently includes work that other organizations are unlikely to do. Coresta has the advantage of being made up of a wide range of organizations with expertise from different sectors and of having a track record of supporting—though not being involved in—the development of international standards.

    The importance of testing regimes was also underlined by presentations on safety and toxicology aspects of e-liquids, an introduction to extractable and leachable testing of ENDS devices, and the uniformity measurement of aerosol delivery in tobacco-heating products.

    On a more prosaic level, the conference was given a rundown of what is generally seen as the U.K.’s vaping dichotomy, whereby the public health community has a positive approach to vaping but that positivity is not fully reflected in public beliefs and actions. Different presentations had it that the vaping prevalence in the U.K. has been stable since 2015, that 26 percent of people in the U.K. believe that vaping is as harmful or more harmful than smoking, and that 40 percent of smokers have not tried vaping. While smoking prevalence is at a record low, 15 percent of the adult population, or 7.4 million people, are said to smoke while 11 percent of mothers are still smoking at the end of their pregnancies.

    However, a presentation by a healthcare professional shed some light on this situation and suggested that there really was no mystery here. Part of the problem is that while those at the top of the healthcare pole have accepted the positive role that vaping can have in encouraging people not to smoke, that message is not necessarily reaching those below. There is, in other words, a gap between healthcare policy and practice caused in part by a mismatch between national health goals and funding for those goals. This has resulted in a lack of knowledge among healthcare professionals at the sharp end.

    There are also the well-known hurdles of a media ready to relay vaping scare stories, no matter how slender their links are to reality, and lazy private and public sectors that hitch vaping bans onto public smoking bans without, it would seem, the slightest regard for the fact that these are very different activities. In other words, having returned to the event horizon, they seem to be content just to stare at the backs of their own heads.

    The conference, which was held at the Amba Hotel Marble Arch in London from June 4–6, 2019, was staged by Smithers Rapra.

    Picture of George Gay

    George Gay